DTA billing software for Arizona day programs
Bill day treatment by attendance. Set up each member's schedule once, check who came each day, and SpokeChoice creates the day's claims, with pickup and drop-off billed with the modifiers DDD requires.
- A day of attendance billed on one screen
- Transportation codes built in
- A time clock for your staff
A day at the program, billed in one pass
Center Billing creates up to three claims per member per day: the visit, the pickup and the drop-off.
- ScheduledEach member's days and times set once, repeating
- AttendanceCheck who came, or check them all
- RidesMark who was picked up and dropped off
- TimesChange times only when they differ
- SavedClaims created for every member at once
- BilledSent to DDD with the rest of your billing
Transportation billed the way DDD requires
DDD needs a different modifier depending on whether a member was picked up, dropped off or both. SpokeChoice picks the right one from what you check.
- Pickup only, drop-off only and both are set up once as three codes, with DDD's DR and RD modifiers.
- Each member's schedule carries their transportation codes, so checking Picked Up and Dropped Off creates the right claim.
- Uncheck a box and save, and that claim is removed.
A time clock, progress notes and paper attendance when you need it
A time clock at the program
Staff clock in and out on a shared device at the program with their own login. Clock-in can be locked to the building's internet address.
Lunch and weekends
Clock-out can ask whether staff took lunch and deduct it from payroll, and weekend shifts can use their own service code.
Progress notes on site
A shared login for the program lets the staff who worked with members complete the day's progress notes against each member's goals.
Paper attendance
Export the day's schedule to Excel, print it to mark up at the door, and check off attendance from it later.
Staff requirements
Staff assigned to a day program have training DDD requires for that setting on top of what every provider needs, and the nightly compliance check flags anything missing.
Approved automatically
When the office enters the day's attendance and guardians aren't required to sign, the day's claims are approved automatically.
Day programs don't need EVV. Running group homes too? See group home software.
DTA billing questions
How is DTA billed in SpokeChoice?
By attendance. Set up each member's schedule once, then each day check who came and save. SpokeChoice creates the day's claims for every member at once and sends them to DDD with the rest of your billing.
Does SpokeChoice bill DTA transportation?
Yes. Pickup only, drop-off only and both are billed as separate codes with DDD's DR and RD modifiers, and the right claim is created when you check Picked Up and Dropped Off.
Can we still use paper attendance?
Yes. Export the day's schedule to Excel, print it to mark up, then check off attendance on one screen.
Do day programs need EVV in Arizona?
No. Centers and day programs don't need EVV. Staff still clock in and out on a shared device at the program, for payroll.
How do staff take progress notes at a day program?
With a shared login for the program, the staff who worked with members complete the day's progress notes against each member's goals once the day's billing is entered.
Do DTA claims need guardian signatures?
Only if your agency requires them. When the office enters the day's attendance and guardians aren't required to sign, the claims are approved automatically. With DDD auditing attendance closely, an electronic signature from the guardian or member for each day's attendance gives your agency a strong record for audits.
See a day of DTA billing in SpokeChoice
In a free demo we'll schedule members at your program, check off a day's attendance with transportation, and show you the claims it creates.
Book a demoBook a demo, and ask us about switching
We'll show you SpokeChoice with your own workflows and walk through how your agency would move over. This form goes straight to our sales team.
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